Long intro: Struk POM combines receipt scanning, purchase order (POM) creation, supplier tracking, and basic expense analytics into a streamlined workflow. Built for speed and low training overhead, the app supports barcode/OCR capture, manual entry, vendor catalogs, and exportable reports. In this guide you’ll find a structured overview with practical workflows, tips for common scenarios, and answers to frequently asked questions. Below is a navigable index of topics; click any item to jump to the detailed section.
Index:
2. Getting Started — Account & Setup
3. Capturing Receipts: Best Practices
4. Creating and Managing Purchase Orders (POM)
5. Vendor Management & Catalogs
6. Reporting, Exports & Approvals
7. Offline Use and Field Workflows
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1. What Struk POM Does
Struk POM offers a compact feature set focused on three core capabilities: receipt capture, purchase order creation, and basic expense reporting. Users scan or photograph receipts, let OCR extract amounts/dates, then either match those receipts to existing purchase orders or create new POMs from the app. The interface prioritizes speed: a single workflow takes the user from capture to categorization in under a minute. For teams, Struk POM provides simple approval flows so managers can review POMs and receipts before expenses are finalized. This makes it suitable for small retail operations, micro-distributors, and traveling sales staff who need light but robust documentation of transactions.
2. Getting Started — Account & Setup
Begin by creating an account with your business email, then configure basic company settings: fiscal currency, tax rules, and tax ID fields. Add team members with role-based access: Admin for full settings, Operator for capture and POM creation, and Approver for managerial review. Link a default export destination (CSV or Google Sheets export endpoint) so finance can ingest records directly. If you plan field operations, enable offline mode and pre-load vendor catalog snapshots. For convenience, you can import an existing vendor list via CSV; this pre-population speeds POM creation and vendor matching during receipt capture.
3. Capturing Receipts: Best Practices
Successful receipt capture relies on good image quality and consistent metadata. Use natural light, flatten crumpled receipts, and photograph against a dark, matte surface. When OCR fails, Struk POM allows rapid manual correction—ensure the date, total, tax breakdown, and vendor name fields are accurate because they determine matching and reporting. Tag receipts immediately with project or cost-center tags to prevent reconciliation backlog. For high-volume use, enable batch capture: photograph a stack of receipts and let the app segment images into individual records automatically. If your team travels or works in low-connectivity areas, instruct them to tag receipts offline and sync as soon as they return to network coverage.
4. Creating and Managing Purchase Orders (POM)
Struk POM supports lightweight POM workflows. Create a POM by selecting a vendor, adding line items (description, qty, unit price), and assigning an expected delivery or fulfillment date. POMs may be saved as draft, sent, or closed. When receipts are captured, the app can suggest POM matches based on vendor, amount, or SKU if vendor catalogs are enabled. Use POM statuses to track outstanding payments and reconcile invoices against POM line items. The app’s minimalist approval flow lets approvers see POM vs. actual receipt variance and either accept, request edits, or reject with comments.
5. Vendor Management & Catalogs
Maintain vendor profiles containing contact details, default payment terms, and an optional catalog of commonly purchased SKUs. Catalogs accelerate POM creation and improve matching accuracy when receipts lack detailed line items. For recurring suppliers, store preferred payment terms and tax rate defaults. Vendors can be grouped by region or category for better reporting—this is helpful for multi-location teams where local suppliers differ. If you run promotions or vendor-specific discounts, record them in the vendor profile so POM line-item pricing reflects negotiated rates.
6. Reporting, Exports & Approvals
Struk POM delivers a set of standard reports: expense by vendor, expense by cost center, POM fulfillment status, and taxable vs. non-taxable totals. Exports are available as CSV or XLSX; connect the app to your accounting workflow by scheduling daily or weekly exports. Approval logs track who approved which POMs and when—useful for audit trails. For compliance, enable export retention policies and configure the app to require approver notes on any POM where receipt-to-POM variance exceeds a percentage threshold.
7. Offline Use and Field Workflows
For teams in the field, offline mode is critical. Struk POM caches vendor catalogs and allows receipt capture offline; items are queued for sync. Design workflows where field operators tag each entry with a project and an approver before syncing. This reduces administrative overhead when connectivity returns. When syncing, the app performs conflict resolution if multiple users edit the same POM and surfaces the differences for a human to reconcile. For teams that rely on third-party apps for health or connectivity tools, you might pair Struk POM usage with device monitoring or connectivity apps such as the U-Watch or a localized VPN when accessing region-restricted vendor portals. Example resources you may refer to externally: https://apkheist.com/articles/u-watch-app-is-this-the-smartest-way-to-monitor-and-manage-your-daily-health- and https://apkheist.com/articles/vpn-india-get-indian-ip-app-is-it-the-smartest-way-to-access-india-based-content-.
Related practical note: If your operations include inventory-heavy purchases, consider integrating catalog exports from platforms similar to RealmCraft or other inventory-oriented tools to maintain SKU consistency: https://apkheist.com/articles/realmcraft-game-a-complete-exploration-and-survival-guide.
Closing summary: Struk POM is best suited for teams that need fast receipt capture and simple POM controls without the complexity of full ERP systems. Its value is in speed, low overhead, and clear audit trails for expense reconciliation.
Frequently Asked Questions (FAQ)
Q1: Is Struk POM free?
A1: The app typically offers a freemium tier with limited monthly captures and basic POM features; paid tiers unlock team seats, approval workflows, and exports. Check the app’s pricing page for current details.
Q2: What file formats can I export?
A2: Exports generally include CSV and XLSX. Some plans allow direct integration with Google Sheets or scheduled SFTP exports for automatic ingestion into accounting systems.
Q3: How accurate is the OCR?
A3: OCR accuracy depends on image quality and receipt layout. For standard printed receipts, OCR is usually above 85% accuracy; manual correction tools are available for line-item fixes and vendor name normalization.
Q4: Can Struk POM integrate with accounting software?
A4: Many installations support CSV/XLSX exports compatible with common accounting platforms. Some paid plans offer direct integrations or middleware connectors—confirm the available integrations in your plan.
Q5: How does approval routing work?
A5: Approval routing supports simple hierarchical flows: Operator creates POM → Approver reviews and either approves, requests edits, or rejects. Admins can define approver roles and threshold rules (e.g., amounts above $X require senior approval).
Q6: Is there an audit log?
A6: Yes—most deployments include an audit trail that logs creation, edits, approvals, and exports, including timestamps and user IDs for compliance and internal control purposes.
Q7: Any tips for working in low-connectivity regions?
A7: Enable offline mode, encourage batch syncing, and pre-load vendor catalogs before travel. Consider pairing with device-level tools that improve connectivity or device monitoring; for general guidance on remote-use apps see https://apkheist.com/articles/lost-in-blue-game-the-complete-survival-amp-exploration-guide and https://apkheist.com/articles/dead-rails-survive-simulator-game-ultimate-survival-guide-for-new-and-pro-players for ideas on resilient workflows.
